Service Level Agreement

Executive Summary

In an effort to be transparent and to clarify expectations with our customers, we have provided below a list of types of basic repairs and services which, through the standard work order request process, Facilities Management will complete at no cost to the requesting department. We have provided a framework by which we prioritize these work order requests, along with a basic Service Level Agreement for those services.

Basic Services

  • Electrical repair (power and lighting)
  • Elevator repair
  • Plumbing, Heating, Ventilating, and Air Conditioning repair
  • Building envelope repair (roof, window, door)
  • Ceiling repair
  • Key/lock repair
  • Flooring and Carpet repair
  • Minor patching and painting
  • Minor Furniture repair
  • Pest Control

Service Level Agreement

In support of the University Purpose, and in partnership with members of the Sewanee community, the mission of the Facilities Management Department is to provide high-quality and cost-effective facilities management services.  It is our goal to provide exceptional customer service as we maintain an attractive, clean, and safe learning, living, and teaching environment.

In an effort to provide fair and reasonable expectations, we offer the following Service Level Agreement, which is based upon our levels of staffing, areas of expertise, and resources. Facilities Management will provide response to requests based upon the following level of priority placed upon each work order request: 

  1. Emergency – Issues/Items deemed critical to life safety or fire safety
    Response = Immediate - Assumes communication is delivered in person or via telephone

  2. Urgent – Issues/Items, small or large, which may jeopardize the academic mission, structural integrity, or critical building systems operation)
    Response = Same Day - Assumes problem-specific PPS staff is physically present to respond

  3. Routine – Issues/Items, small or large, which must be addressed toward maintaining normal operations
    Response = 24-48 hours - Assumes communication is received via e-mail or work order system

  4. Seasonal or Scheduled - Issues/Items which are occasional and/or which can be addressed on a scheduled basis; Example: leaf removal from gutters)
    Response = Scheduled

  5. Project – See below; Case-by-case basis and approved by Dean or Provost

We have also provided below a list of typically larger repairs and replacement services (aka “projects”), which PPS will facilitate, but only when funded by the requestor and upon the approval of the Dean or Provost.

Projects

  • Event Support (i.e. cleaning, set-up, tear-down)
  • Department-owned or program-specific equipment repair/installation (i.e. science lab equipment, kitchen equipment, weight room equipment)
  • Special requests which require heavy lifting, such as office moves and deliveries
  • Building/office/room bulletin boards, white boards, shelving, plaques/signage, etc.
  • Building/office/room painting
  • Building/office/room carpet replacement
  • Building/office/room ceiling replacement
  • Furniture replacement
  • Key/lock changes for reasons other than maintenance
  • Anything determined to be vandalism
  • Landscape Installation