Office of Global Citizenship

Risk Assessment and Mitigation

Program participants need to be made aware of the potential risks of participation in the program, the steps that program leaders are taking to mitigate those risks, and the preparations and behaviors expected of students. Some of this information must be distributed during recruitment and some during orientation. Program leaders are responsible for composing a Risk Analysis Report, to be reviewed by the Office of Global Citizenship prior to dissemination, that can be shared with potential participants and their parents. You can view this Sample Risk Analysis Report. Your report should take into consideration the following:

  • Are any of the regions on your itinerary subject to any travel advisory, according to the US Department of State? If so, explain.

  • What potential safety concerns regarding the housing arrangements and study locations have you considered?

  • Are there locations near the program site that are considered unsafe, or where students will not be allowed to go?

  • Are any of the regions on your itinerary subject to any travel advisory issued by the Center for Disease Control (CDC)?

  • If so, what has been the response of other reputable institutions and organizations to existing advisories (i.e. Are other universities or organizations continuing to travel to this country?)

  • Are there any site-specific health concerns (for example, food hygiene, pollutants in air, land, or bodies of water, specific local diseases, safety of modes of transportation)? If so, discuss how do you plan to address these in the following section.

  • Does the Center for Disease Control recommend or require immunizations? (You will need to communicate to students whether immunizations are required or recommended).

  • Is the program itinerary accessible for all students? Are there any specific fitness requirements participants need to meet for successfully completing the program? Discuss what measures will be taken to ensure that the students meet those requirements in the following section.

  • Describe the types, location(s) and quality of medical facilities near your program site(s).

  • What medical facilities do you recommend for students? Provide addresses and telephone numbers in the following section.

The Risk Analysis Report should discuss your plan for addressing these risks. You may wish to consider IES guidelines for managing risk as well as the following questions:

  • How will students be prepared for safely traveling to the experience region (you may include details of planned pre-departure or on-site orientations and other resources that will be provided to students)?

  • When students arrive at the local or international airport, will they be transported as a group to the program site? If they travel independently, address how they will be able to locate the group.

  • List the transportation plans for all in‐country travel. Please consult the U.S. Department of State’s website for potential road travel safety issues. Should there be such concerns expressed by the U.S. Department of State, explain below how you plan to address these issues.

  • Leaders of Sewanee experiences abroad are required to maintain contact with all participants at all times. How do you plan to maintain reliable communication with participants when they are not with you (for example, are students expected to have cellular phones? If so, who is responsible for arranging and financing cellular service abroad?)

  • Describe your plan to maintain reliable communication with the Office of Global Citizenship  while abroad.

Does the program require foreign language proficiency?  If so, what language and level? If not, describe how students will handle basic language needs in country: (e.g. a brief language course at the beginning of the program; the primary language in the country is English; a guide/logistical support will accompany the group to facilitate communication; faculty proficiency in the foreign language, etc.)