Office of Global Citizenship

Faculty Handbook for Developing and Directing University-Affiliated International Experiences with Students

Download the Faculty Handbook as a pdf file.

New International Experience Proposal

Faculty interested in Proposing a new University-affiliated international experience should consult the Office of Global Citizenship Faculty Handbook for Developing and Directing University-Affiliated International Experiences with Students for guidelines and key dates as you plan your experience. Materials can be submitted via the New Experience Proposal Online Form.

Data Sheet For Established Sewanee International Experiences

Faculty leading an International Experience that approved and run in a previous year are asked to notify the Office of Global Citizenship of their intention to run the program again by completing the online form.

Please note that faculty who are planning to direct established programs for the first time, and those whose programs include a component in a region subject to a State Department Travel Warning or a Center for Disease Control (CDC) Travel Health Notice will be asked for other documentation, as explained in the Faculty Handbook for Leading International Experiences.

Documentation Required by the Office of Global Education

Participant Agreement and Release Form
Any student taking part in an international experience affiliated with Sewanee must sign a Participation Agreement and Release form. All Sewanee students from the College of Arts and Sciences, regardless of age, must also have a parent/guardian sign the form. The faculty/staff leader is responsible for collecting the signed hard copy forms in advance of departure. Original copies of the forms should be kept on file at the University and digital copies of the waivers should be carried on the program.

You may download these Sample Participant Agreement‌s to adapt for your trip, but please submit your version to the the Assistant Council for Global Affairs (ACGA), Abby Colbert (ajcolber@sewanee.edu) for review before distributing it to students.

Emergency Information FormAny student taking part in an international experience affiliated with the University, and any faculty/staff leader of such a program, must complete an Emergency Information Form including name, personal cell phone number, emergency contact information (name, phone, and email), basic health information (current health conditions, allergies, medications, dietary restrictions). The original form should be filed with the OGE/ACGA no less than three weeks before departure. You should take printouts and digital copies of each student's emergency information on the trip abroad and should destroy these documents as soon as the program is finished.

Emergency Management Plan
Your plan should include a list of reputable medical facilities near each site on the itinerary with their location and contact information.

Evacuation Plan
Leaders of any international experience are required to develop an Emergency Evacuation Plan to be distributed to students at orientation and filed with the OGE. The plan should include protocols for contacting the University, U.S. Embassy, medical/insurance services, and how to access emergency funds.

Incident Report Form for University-Affiliated International Experiences
Leaders of University-Affiliated International Experiences should coordinate responses to incidents and emergencies with interested University offices by submitting this Incident Report Form to the Associate Dean of Global Citizenship at swilson@sewanee.edu. Submitting this form does not obligate the University to take action.

Sample documents

Sample Application

Sample Risk Analysis Report