Applying for Reinstatement or Returning from a Leave of Absence

Before beginning the process of returning to Sewanee, please review the information on "Leaves of Absence, Withdrawals, and Reinstatement" found in the College Catalog.

If applying for reinstatement following a suspension or medical or other personal withdrawal, you may need to provide documentation as part of your application; see your letter of separation for any specific requirements. You will want to get that documentation together before beginning the reinstatement application, as you will be asked to upload your documentation.

Also, be sure your student account is paid in full at the time of application. We will not review applications or requests from students whose accounts are not paid in full.

For full consideration, applications for reinstatement and notifications of a return from a Leave of Absence (LOA) must be received by November 1 and April 1 for the following semester; this allows students who are approved for reinstatement to register for classes with their cohort. Applications and notifications received after these dates will be reviewed on a rolling basis, with a typical cycle taking at least two weeks. No applications for reinstatement or notifications of return from LOA will be considered within ten working days of the start of the next full semester.

You may be required to have a conference with one of the deans as part of the process.

Be aware that the reinstatement process is entirely separate from the financial aid process. If financial aid is a component of your decision to return to Sewanee, your aid application materials must be submitted and your financial aid determined prior to submitting your reinstatement application. This will allow you and your family ample time to identify any arrangements needed to pay your portion of expenses and insure you are prepared financially to return to Sewanee. Financial aid application requirements are available here.

When you are ready, follow the table below based upon your circumstances.

If you have questions about returning from a leave of absence or the reinstatement process, please contact Alexander Bruce, Associate Dean for Undergraduate Academic Affairs, at ambruce@sewanee.edu.

 

Situation / reason for leaving

Form and documentation

Explanatory notes

I had to withdraw during a semester in order to pursue medical treatment. But now I’m 100% ready to go!

You are returning from a medical withdrawal; complete this online form.

Note: you will have to provide documentation: download and complete Medical Documentation for Reinstatement with your health care provider. You will be able to attach those forms to your application, or submit them later, but no action can be taken until we have the documentation.

With any PDF uploaded to your application, be sure your name is clearly part of the file name.

Note: you may be approved for a “conditional reinstatement,” meaning that we will need final documentation at a later point, closer to the start of the next semester. For example, we may need to see a physician’s final evaluation.

There may be expectations for your return, too, such as continuing your treatment plan here on campus.

I chose to leave Sewanee for my own, non-medical reasons. This may have been during a semester or after a semester was over (like during the summer).

You are returning from a personal withdrawal; complete this online form.

Note: You will be asked to indicate how you have spent your time, and you will want to upload any supporting documentation.

(For example, if you say you worked, then provide first and last pay stubs, blacking out your social security number.)

With any PDF uploaded to your application, be sure your name is clearly part of the file name.

(no notes)

I was suspended from Sewanee (for disciplinary, academic, or Honor Code reasons).

You are returning from a suspension; complete this online form.

Note: Your letter of suspension will have indicated any required steps or expectations for reinstatement. You will be asked to upload appropriate documentation. Be sure you are thorough and complete.

 

If you attended another college or university, you will need to download, complete, and then upload the "Statement of good standing" (one for each college attended). Have this document ready as a PDF before you begin. You'll also attach a screenshot or scan of your schedule (with grades, if available)--though this does not replace the official transcript you must send to our Registrar.

If you worked while away, and you are required to document it (or just want to prove evidence of how you spent your time), create a single PDF showing your first and last pay checks. You should black out your social security number. Have this document ready as a PDF before you begin.

If you did volunteer work, you should prepare documentation in a similar fashion (a single PDF with a letter or other documentation detailing the dates you worked and approximate hours per week).

With any PDF uploaded to your application, be sure your name is clearly part of the file name.

Note: you may be approved for a “conditional reinstatement,” meaning that we will need final documentation at a later point, closer to the start of the next semester. This will be true, for example, of students who are taking classes but who do not yet have a final transcript, or students who were supposed to work 6 months but at the time of application had worked only 5 months.

I was approved for a formal Leave of Absence, and now I’m ready to return and resume my studies.

You are returning from a Leave of Absence; complete this online form.

Note: if you extended your leave of absence without approval from the Dean, or if you will have been away for more than a year, you were re-classified as a non-returning student and you must complete the process for a “personal withdrawal” above.